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Record-keeping Requirements
Business management → Waste

Requirement

Name

Record-keeping Requirements (B)

General information

Certain waste holders are obligated to keep general records of the accruing waste. They have to keep continuous records (e.g. on the type, quantity, origin and whereabouts of hazardous and non-hazardous wastes) for each calendar year (specifying the reference period) separately by the individual types of waste.

Waste collectors and operators of waste treatment facilities are obligated to keep the records of the waste in electronic form. See chapter Waste Collection and Waste Treatment – Obligation of Electronic RecordingGerman text.

Persons obligated to keep records that are neither waste collectors nor operators of waste treatment facilities are free to keep the records in any form (e.g. as a collection of bills, delivery notes). They can fulfil the record-keeping requirement for hazardous waste by collecting and keeping the waybills (Begleitscheine). Also carriers of hazardous waste can fulfil their obligation to keep records by collecting and keeping the waybills, or in that the transferee communicates the waybill data to the register.

The records have to be kept separately from the other commercial documents for a period of seven years.

The obligation to keep records does not apply to:

  • Private households
  • Agricultural and forestry enterprises that are not required to keep accounts with regard to
    • the hazardous waste they produce, provided that it is transferred to a waste collector or an operator of waste treatment facilities authorised to take it back
    • the non-hazardous wastes or problematic substances they produce
  • Persons who offer products on a commercial basis and which are excluded according to section 24a paragraph 2 sub-paragraph 5 lit a AWG do not require a permit with regard to the taking back of waste from similar or equivalent products which fulfil the same function

  • Carriers with regard to non-hazardous waste where they only transport these wastes on behalf of the waste owner

Deadlines

There are no specific time limits.

Required documents

The records must, in particular, comprise the following information:

  • Type of waste
  • Quantity of waste (in kg)
  • Origin of the waste (company of the person first producing the waste or type of procedure in the case of waste from internal waste treatment)
  • Whereabouts of the waste (indication of the person taking over the waste and date of the take-over or type of procedure in the case of internal waste treatment)

The record-keeping requirements for waste collectors and operators of waste treatment facilities are more complex. They are described in the chapter Waste Collection/Waste Treatment – Obligation of Electronic RecordingGerman text.

Costs

No tariffs or duties have to be paid.


Responsible department

Competent authority

The waste management authority which is locally in charge of the site:


Detail information

Procedure

Upon request, the records have to be submitted to the authority.

Additional information

As regards municipal waste which is disposed of via the municipal collection system or whose regular transfer is verifiably ensured by a contractual agreement, simpler records (with respect to the indication of the waste quantity) can be taken.

Simpler records (with respect to the indication of the waste quantity) are appropriate also for packaging waste, waste electrical and electronic equipment and waste batteries if the producer (of the packaging, electrical and electronic equipment and/or batteries) participates in a collection and recovery system and the above-mentioned wastes are collected via this system.

Legal basis